Pay and remuneration
Pay for acting as external examiner
Questions regarding remuneration should be directed to the department at which you have acted as external examiner. The hours you have spent as an external examiner are reported by the department administration based on the exams you have assessed, and you are therefore not required to do any reporting yourself to be paid.
To report the hours all departments use the table of remuneration in effect. The hourly rate is revised yearly. Current hourly rate can be seen at KUnet (login necessary).
Standard hours spent by external examiners
You can see the standard hours spent by external examiners at the Faculty of Humanities here.
Remuneration for external examiners' chairmanship work
Complete the form on remuneration of external examiners' chairmanship and submit it to the department to which the body of external examiners is affiliated. The form can be used to state the number of hours the members of the external examiners' chairmanship have spent on different chairmanship tasks during the year.
Pay for board of appeals work
Complete the form on remuneration for board of appeals work and submit it to the relevant department.
Work-related travels
Work-related travel expenses must be sent directly to the department conducting the exam.
Below you will find only general information regarding transport rates and guidelines for RejsUd. Wage rate adjustment.
Use public transport when possible: bus and train (standard tickets).
- Airplane: You may travel by airplane, if you can fly in and out on the same day.
- Taxi: You may travel by taxi to and from the airport, as well as from the hotel to South Campus.
- Car: Use of your own car is refundable per each kilometre (low rate).
Per diem allowance: You can only apply for per diem allowance for travels lasting a minimum of 24 hours and including an overnight stay. You receive allowance for every 24 hours of travel. Additional hours is paid out in accordance with the hour allowance (Hour allowance = 1/24 of the per diem rate – see the rate regulation (in Danish) here
Reasonable additional costs: For travels under 24 hours or without overnight stay, you will be reimbursed for reasonable additional expenses such as meals.
You cannot apply for per diem allowance and reasonable additional costs for the same travel/expenses.
Undocumented night allowance: If you have private accommodations instead of staying in a hotel, per diem allowance is not applicable. Instead, you can receive an undocumented night allowance.
If you have to stay at a hotel, expenses are refunded within the stated maximum amount per stayed night. Please refer to the government circular on adjustment of rates (in Danish).
If you exceed the maximum amount per stayed night, the refund will be up to the maximum amount as stated in the circular.
You must generally use the hotels listed in the Hotel Handbook. If you are in doubt, please contact the institute.
Breakfast and lunch at the hotel: If breakfast is included in the price for the hotel, expenses for breakfast are deducted from your per diem allowance. The rate for breakfast is 15% of the total allowance. The same applies to lunch (30%) and dinner (30%). Make a note in the remuneration form if the breakfast is included in the hotel stay.
Undocumented night allowance: If you have private accommodations instead of staying at a hotel, a per diem allowance is not applicable. Instead, you can apply for an undocumented night allowance.
Digital receipt: The University requires digital receipts from all Danish hotels, if you wish to be reimbursed for the expenses incurred. Please note that the hotel must send the receipt to the institute, use the EAN for the institute, and the receipt must list the name of the external examiner as guest/reference.
Use the RejsUd-Helper to register your expenses.
- Use your KU-username and password to log on
- You will not receive an automated receipt upon registration of expenses